Description

VAJ Design is looking for a part-time, Virtual Assistant (VA) to join our team! We are looking for a self motivated individual with a proactive approach to taking things off the CEO's plate! 

Roles & Responsibilities

  • Researching various topics and projects

  • Proofreading general correspondence

  • Manage social media posts

  • Filling out applications for business grants 

  • Able to make phone calls and take notes bases on CEOs needs

  • Coordinate Resume Practice-you will manage the workflow

  • Manage executive calendar — you will need to be meticulous and forward-planning!

    • Participant in planning and coordinating events (virtual training)

    • Plan all activities related to VIP & private client meetings

    • Coordinate company communications and special projects

    • Coordinate podcast

    • Manage CEOs international speaking engagements from top to bottom including communicating with hosts, booking travel, coordinating online promotions etc.

  • Technical troubleshooting as needed

  • Manage electronic filing systems

  • Handle client service issues

  • Ordering and sending client gifts and the like.

  • Manage electronic filing systems

  • Consistently look for ways to lighten the CEO's load

Skills and Attitude

  • Excels at working in a fast-paced, high demand environment

  • Able to stay organized in an environment where there’s always more than you can do in one day.

  • Able to multitask 

  • Exceptional attention to detail

  • Flexible: no task is too high or too low

  • Strong computer skills: proficient in Word, Excel, PowerPoint. Efficient with Internet research

  • Tech-savvy...able to do everything from working through a Mac computer problem with tech support to updating CEOs phone, organizing online photos, fixing sync problems with company Google calendar etc.

  • Familiar with Infusionsoft, Calendly, Google drive, Thinktific EverWebinar, Zapier, Canva, AWS Document, Dropbox, Libsyn

  • Excellent professional, oral and written communication skills

  • Great team player with virtual team members (not competitive). Great with client relations

  • Must have a clean, professional presentation for attending business events but also be comfortable in a very casual home office environment

  • Committed to high performance and has zero tolerance for drama

Shift

We are looking for a candidate to be available between 9:00AM-1:00PM Eastern Standard Time (EST). Although these are the core hours we are looking for, the candidate will need to be willing to work past 1:00 PM if the CEO needs support with a meeting, etc. We are looking for support starting out at 5 hours per week, with the understanding that this will grow into more hours needed on the clock.

Application